Privacy Policy

Last updated: 14 November 2026

1. Who we are

Global Billboards (“we”, “us”) is the controller of the personal data described here. Contact us at globalbillboardsltd@zohomailcloud.co.uk. Global Billboards is a trading name, and we operate remotely in the UK. We are in the process of registering as a limited company, and will update this policy with our company details once registered.

2. What we collect

When you contact us: your name, email address, phone number (if you give it) and what you tell us about your business and the area you want to cover.
When you become a client: business and billing details, the logos, images and text you give us for your ads, and our emails with you.
Technical data: our website host may log basic technical data such as IP address and browser type to keep the site secure and working.

We do not ask for sensitive personal data. Please do not send it to us.

3. Why we use it, and our legal basis

To reply to your enquiry and prepare proposals (legitimate interests, and steps you ask us to take before a contract).
To deliver your campaign, invoice you and manage our relationship (contract).
To meet legal, tax and accounting duties (legal obligation).
To keep our website secure and improve it (legitimate interests).
To send marketing emails only if you have agreed or the law allows it. You can opt out at any time.

4. Who we share it with

We do not sell your data. We share it only with the people who help us run the business: our website hosting and form-handling provider (Netlify), our email provider (Zoho), our payment provider (Stripe, which handles your card details so we never see them), our accounting provider, and the screen owners and technology partners who need campaign details (usually business details and ad creative, not personal data) to run your ads. We may also share data if the law requires it. These providers act on our instructions or under their own privacy terms.

5. International transfers

Some of our providers may handle data outside the UK. When they do, we make sure there are appropriate safeguards required by UK data protection law.

6. How long we keep it

We keep data only as long as we need it:

Enquiries and applications that do not go ahead: 12 months from our last contact, then deleted.
Mockups made on our website: made in your own browser. We only receive your ad if you send it to us with an application.
Clients: for as long as you are a client, then 6 years after the end of the financial year your last campaign ended in, because tax law requires us to keep business records.
Ad files and creative: for as long as you are a client, then 12 months, so we can restart your campaign quickly if you come back. You can ask us to delete them sooner.
Your approval and signature for each ad: 6 years, as proof of what you agreed.

7. Cookies

This website does not currently use advertising or analytics cookies. If that changes we will update this page and ask for consent where the law requires it.

8. Your rights

Under UK data protection law you can ask us to access, correct or delete your personal data, restrict or object to how we use it, and receive a copy in a portable format. You can also withdraw consent at any time. Email globalbillboardsltd@zohomailcloud.co.uk and we will reply within one month.

9. Complaints

If you are unhappy with how we handle your data, please tell us first. You also have the right to complain to the Information Commissioner’s Office (ico.org.uk).

10. Changes

We may update this policy. The latest version is always on this page.